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In 2023, I made a decision to run a half marathon. As any long-distance runner would do, I discovered a coaching plan and got down to crush some apply miles.
However you realize what they are saying in regards to the best-laid plans, proper?
My physique failed me, and I fractured my hip. Which, sadly, resulted in me needing to take a number of sick days at work. How was I going to clarify this one to my boss?
With a sick day e-mail.
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Sick day emails are brief, direct emails you ship to your boss to alert them of your absence. It’s vital to keep in mind that you’re not asking for a day without work however quite telling your boss you received’t be in as a result of medical causes past your management.
Whether or not you’re like me and also you’ve damaged a bone, you’re bodily sick, otherwise you want a psychological well being day, you should utilize ChatGPT to write down sick day emails.
Right here’s how.
(Trace: Use these ChatGPT prompts beneath!)
What ChatGPT Wrote Me
ChatGPt is a useful writing assistant — particularly in the event you’re coping with author’s block and uncertain the best way to write a proper sick day e-mail.
I requested ChatGPT to write down 5 sick day emails to make use of for varied situations.
Right here’s what I obtained.
The “I’m Fairly Positive I Broke a Bone” E mail
Beginning with the instance of my damaged hip, I requested ChatGPT to write down an e-mail to let my boss know I might not be in to work as a result of a doubtlessly damaged bone.
That is the immediate: “I must e-mail my boss to let him know I’m sick. I feel I’ve damaged a bone. Please write an e-mail.”
And right here is ChatGPT’s instructed sick day e-mail.
ChatGPT’s e-mail draft describes the scenario with out going into element. The e-mail clarifies that you’ll take in your missed job duties whenever you return to the workplace and prolong the provide to work remotely if doable.
However, it additionally assumes that you’ve got already contacted a medical skilled and have been assessed by a physician. This isn’t at all times the case. Generally, it’s possible you’ll want the day without work to get an appointment with an orthopedic clinic.
So, relying in your scenario, you’ll must edit the draft to be as sincere as doable. In my expertise, being sincere is significantly better than making an attempt to cover one thing.
ChatGPT’s tone of voice is formal. In case your work surroundings is extra formal and severe, this draft of a sick day e-mail will work with out too many edits.
Some places of work and workers are extra laid again. If that is your workplace vibe, it’s best to edit the draft to match your tone of voice and your boss’s expectations.
Professional tip: At all times edit a ChatGPT draft e-mail. The tone is probably going not your voice, and it is going to be evident you used an AI writing device to your sick day emails.
The “I Have a Abdomen Bug” E mail
You probably have a abdomen bug, there isn’t a approach you possibly can go to work. As a coworker, I wouldn’t need you to return into the workplace, particularly if you’re contagious.
So, the very best factor to do is use ChatGPT to write down a sick day e-mail and clarify why you possibly can’t make it to your boss.
I used this immediate to write down an e-mail: “I must e-mail my boss explaining I’m sick and can’t come to work. I’ve a abdomen bug, and I’m contagious. Please write my e-mail.”
Right here’s ChatGPT’s response.
You don’t want to enter gory particulars of your sickness to inform your boss you’re sick with a abdomen bug. Merely saying, “I’ve a contagious abdomen bug,” is sufficient. Belief me.
ChatGPT does job explaining one of many most important causes it’s best to keep residence– to stop the unfold of sickness to others. And the response can be aware of the influence your absence can have on the remainder of the crew.
Once more, ChatGPT assumes that you’ve got seen a medical skilled about your sickness. When you haven’t but gone to go to the physician or don’t really feel it’s good to for a 24-hour abdomen bug, you’ll must delete this a part of the e-mail earlier than you ship it.
Professional tip: Delete any copy out of your ChatGPT draft that doesn’t apply to your scenario and pass over the gross particulars of your expertise.
The “I Have a Frequent Chilly” E mail
The frequent chilly isn’t almost as extreme because it feels typically. Nonetheless, if we’ve discovered something from the pandemic, staying residence if you’re feeling sick is finest.
When you’ve obtained a chilly and it’s good to keep residence from work, use my ChatGPT immediate to write down your e-mail to your boss.
The immediate is: “I want to remain residence from work in the present day. I’m sick with the frequent chilly. Please write an e-mail to my boss to clarify I’m sick and will likely be residence in the present day.”
Right here’s what the response seems like.
ChatGPT’s response clearly explains that you realize you’ll be chargeable for lacking work. And it acknowledges that by staying residence to relaxation, you’ll be on high of your recreation a lot sooner quite than later.
The response additionally acknowledges the well being and well-being of your coworkers. In my expertise, bosses recognize whenever you keep residence to get well in order to not get the remainder of the crew sick. Too many workers out on sick depart could decelerate productiveness for the week.
One factor I don’t love in regards to the ChatGPT responses, although, is “I recognize your help throughout this time” on the finish of the e-mail.
To me, the wording is off. This response makes it sound like your chilly is a life-or-death scenario. Usually, you’ll totally get well from a chilly in just some brief days, so the half about help is pointless.
Professional tip: Take away any sentences that make your sickness appear worse than it’s.
The “I Have COVID” E mail
When you’ve been uncovered to COVID or the flu and also you’re displaying indicators or signs, you completely must take a sick day and keep residence. Probably, you received’t really feel as much as working anyway.
And, in the event you’re not feeling properly sufficient to write down your sick day e-mail, use this immediate: “I’ve examined optimistic for COVID. My physician has me out of labor for 5 days or till I take a look at adverse. Please write an e-mail explaining my absence to my boss.”
ChatGPT’s response will likely be this:
The ChatGPT response clearly explains whenever you’ll be again to work in 5 days or whenever you take a look at adverse for the virus. Stating this upfront lets your boss know when to count on your return to the workplace.
The response additionally mentions offering documentation of a medical go to. In my expertise, some HR departments do require documentation of medical notes out of your suppliers, whereas others don’t. In case your office requires a physician’s notice, you’ll need to maintain this half in your e-mail to your boss.
Professional tip: In your ChatGPT question, specify the times you’ll be out of labor. This will provide you with an correct response that received’t require an edit.
The “I Want a Psychological Well being Day” e-mail
You recognize whenever you’re simply not mentally as much as going to work? Are you feeling a bit of burned out, and you realize that relaxation would do you some good?
It’s okay. We’ve all been there, and there’s no disgrace in taking a psychological well being day to recuperate. Nonetheless, writing an e-mail to clarify why you want the day without work could be difficult — particularly if you wish to be bothered by work calls when you’re out.
Right here’s the best way to write your ChatGPT immediate to take a sick day to your psychological well being.
Immediate: “I must take a psychological well being day. I’m not bodily sick, however I’m mentally exhausted. I need to flip my telephone off and never obtain work calls through the day. Please write an e-mail to my boss explaining why I will likely be out of labor.”
Right here’s the ChatGPT response.
The ChatGPT response to this immediate is well mannered however direct. It clearly explains why you want the day without work with out explicitly stating, “I want a psychological well being day!”
As a substitute of providing to work whereas out remotely, this response additionally clarifies that you’ll full your work obligations earlier than or after your return to the workplace. Working when you’re out for a psychological well being day defeats the aim of your much-needed absence.
This ChatGPT response is, total, a well-written sick day e-mail. However, as I mentioned earlier than, you’ll must edit the draft to make sure it matches your tone of voice.
Professional tip: You need to inform ChatGPT that you’ll not settle for work calls when you’re out. In any other case, your generated response will say, “I’ll full my duties throughout my absence,” which can lead your boss to suppose you’re up for distant work.
The Good Sick Day E mail Template
ChatGPT is a superb writing useful resource, however its output would possibly learn like a canned response. You’ll must edit the draft earlier than you e-mail your boss about why it’s good to be out of labor.
Or, you should utilize a sick day e-mail template to avoid wasting and rapidly edit when wanted.
Let’s have a look at the weather of an ideal sick day e-mail template.
Topic Line
By no means depart an e-mail topic line clean. As a substitute, your topic line ought to clearly state what the e-mail is about. That approach, your boss doesn’t miss the e-mail of their inbox.
A great topic line to make use of is: [Your Name] Sick Go away Request.
Greeting
Within the ChatGPT e-mail response, the greeting says, “I hope this e-mail finds you properly.”
This can be a nice technique to begin your e-mail to your boss.
Clarification
Your sick day e-mail wants to clarify why you received’t have the ability to make it to work. Embody one thing like, “I simply wished to tell you that I’m unwell in the present day and unable to work.”
You don’t want to enter element about your sickness, however it’s best to clearly convey that you’re unwell. When you’re contagious, you would possibly need to point out that so your boss understands why you aren’t within the workplace.
Return to Work
Your boss will need to know whenever you’ll return. That is vital to incorporate in your e-mail so your boss is aware of if another person within the workplace wants to finish high-priority duties. Merely stating, “I’ll be again on Tuesday,” is okay.
Availability
When you’re feeling properly sufficient to do business from home, embrace that in your e-mail. Your boss will recognize your willingness to assist the crew when you’re out of the workplace.
However in the event you’re too unwell to work remotely, it’s best to say that. You’ll be able to say, “I’ll maintain my work obligations once I return to the workplace.”
Closing Assertion
It’s best to at all times finish your sick day emails with a closing assertion to thank your boss for understanding your predicament. Merely say, “Thanks for understanding!” to shut your e-mail.
Sick Day E mail Template
In my expertise, I’ve found saving a draft e-mail template to your inbox or Google Drive is useful in case of sicknesses and emergencies.
Save a replica of this sick day e-mail template to make use of and edit when wanted.
Topic line: [Your Name] Sick Day Request
Good morning, [Boss’s Name].
I hope this e-mail finds you properly. Sadly, I’m feeling unwell in the present day and can’t make it to work. I’m afraid I’m contagious and am involved about spreading my sickness to my coworkers.
I hope to be again within the workplace tomorrow!
I’m feeling properly sufficient to finish some work duties remotely. If there may be something you want me to do from residence in the present day, please let me know. I’ll maintain an everyday verify on my e-mail.
OR
I’m not feeling properly sufficient to work remotely in the present day. I’ll deal with my work duties once I return to the workplace.
I’ll be again to work quickly. Thanks for understanding!
[Your Name]
Taking a Sick Day
Emailing your boss to take a sick day, particularly if wanted, doesn’t want so as to add additional stress to your physique. When you’re uncertain what to say in your e-mail, use ChatGPT to information you.
It’s vital to notice that ChatGPT’s response to your question ought to solely be used as a draft— in any other case, your boss would possibly suspect you used an AI device to write down your e-mail, and also you threat sounding too formal.
Or, in the event you’re caught and ChatGPT isn’t out there, use my template. The sick day e-mail template is brief, candy, and to the purpose. Plus, it doesn’t learn like a robotic, like ChatGPT responses typically do.
Copy, paste, and save the template or ChatGPT response for when it’s good to relaxation, get well, and get properly.
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