How to Write an Introduction Email with Templates & Examples

Increasing your skillset, coming into into a brand new area, getting an awesome job, rising what you are promoting—these are all nice issues. However all of them will contain, sooner or later or one other, introducing your self to new individuals. In spite of everything, you possibly can’t develop when you don’t step out previous your present circles.

Enter the introduction electronic mail. The constructing block of each nice profession, community, and enterprise. So how do you write an introduction electronic mail that will get a response? That makes a very good first impression?

On this publish, I’m going to share some straightforward tricks to write an awesome introduction electronic mail after which present examples and templates for six completely different situations.

Desk of contents

Easy methods to write an introduction electronic mail

There are many completely different situations the place you’ll must introduce your self or others, however there are a couple of key fundamentals with regards to writing an introduction electronic mail that apply throughout the board.

Hold it transient

Except you’re pouring out your soul to a pricey pal, NO emails needs to be lengthy. Not marketing emails. Not gross sales emails. Not introduction emails. Interval! Consider your introduction electronic mail because the advert and the following assembly or telephone name because the product. It must have sufficient element to seize curiosity whereas being transient sufficient to encourage a response.

Source

Be clear along with your goal

That is an email best practice for any situation. It doesn’t matter what the introduction is, you’re reaching out as a result of they’ve one thing that you really want. And that’s okay. Be clear that you’re reaching out since you are in X place/situation searching for Y, and that they’ve Y. Giving this context instantly will assist hold the e-mail brief and make it straightforward for the recipient to digest—and reply to—shortly.

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Make a selected ask

“I’d love to select your mind” shouldn’t be particular sufficient. Neither is “Would you be open to a dialog?” Be particular with the time-frame, mode of communication, and even the aim, and body it as a sure or no. For instance, “I’ve some questions on [topic] and would love to listen to your insights. Would you be out there for a telephone or Zoom name subsequent week?”

Embody a element about them

On the coronary heart of each introduction electronic mail is a request for that particular person’s time. Time to learn the e-mail, time to satisfy with you, and so forth. You’ll be able to (and will) ask about methods to return the favor for them when you’ve met, however you possibly can pay it ahead a bit simply by taking the time to study them beforehand and together with it in your electronic mail.

That is NOT flattery. Merely saying “I seen X” implies by itself that you just have been impressed with out making it sound like “I’m flattering you so that you just’ll meet with me.”

Introduction electronic mail templates and examples

Listed here are some introduction examples and templates for a variety of functions that incorporate the email copywriting tips I’ve shared.

Introduction electronic mail #1: Profession networking outreach

Template

Topic line: [Relevant connection/topic of interest]

Hello [name],

My title is Kristen McCormick and I [found you on X/was referred to you by X]. [Statement about yourself that gives context about why you are reaching out]. [Say something specific about their specific value/achievements]. Would you could have time for a telephone or Zoom dialog with me this week? I’d like to ask some questions on your expertise [for X purpose] and study additionally if there are any methods by which I might be of assist to you.

In that case, be at liberty to drop some day and instances that give you the results you want and I can ship you a calendar invite.

Thanks!
[name]

Instance

Topic line: Dartmouth alumni / content material advertising and marketing

Hello Garett,

My title is Kristen and located you whereas looking out on LinkedIn for fellow Dartmouth alums who’re within the advertising and marketing area. I’m at the moment in advertising and marketing operations however trying to transfer extra right into a content material focus, and I seen that you’ve got a variety of content material expertise, from adverts and electronic mail to search engine optimization and even design work. Would you could have time for a telephone or Zoom dialog with me this week? I’d like to ask some questions on your expertise which may assist information my path, and study additionally if there are any methods by which I might be of assist to you.

In that case, be at liberty to drop some day and instances that give you the results you want and I can ship you a calendar invite.

Thanks!
Kristen

Be aware that we have now loads of networking email templates and subject lines here.

Introduction electronic mail instance #2: Enterprise networking outreach

Template

Topic line: Reaching out through [person who referred you]

Hello [name],

My title is [Name] and I used to be given your title by [Name] of [relevant origin]. I’m [state what you are trying to accomplish] and am trying to speak with others who’ve efficiently completed so—and I can see that you’ve got! [State specific detail you appreciated about them.]

Would you could have any time this week for a telephone or Zoom name? I’d like to study your path generally and get your insights on some questions I’ve.

In case you’re out there, let me know what days or instances give you the results you want and I’ll ship you a calendar invite. Thanks!

Sincerely,
[name]

Instance

Topic line: Reaching out through Valorie Jackson

Hello Leslie,

My title is Susan Moor and I used to be given your title by Valorie Jackson of NASM. I’m within the means of beginning my very own senior transfer administration enterprise (Clear Paths for Seniors) and am trying to speak with others who’ve efficiently completed so—and I can see that you’ve got! I additionally discovered that the “My philosophy” web page in your web site resonated with me. Would you could have any time this week for a telephone or Zoom name? I’d like to study your path generally and get your insights on some questions I’ve.

In case you’re out there, let me know what days or instances give you the results you want and I’ll ship you a calendar invite. Thanks!

Sincerely,
Susan

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Introduction electronic mail instance #3: Introducing two individuals

Be aware that with one of these introduction, you might be extra on the “flattery” facet, as you’re making an attempt to convey to every particular person shortly why it’s value their time to attach with the opposite.

Template

Topic line: [Name] <–> [Name]

Hello [name],

I’d prefer to introduce you to [Name], [include relevant details/highlights about this person]. [He/she] is searching for alternatives proper now and I instantly considered [company]!

[Opportunity seeker’s name], [name] is the [role] at [company]. [Call out relevant details/highlights about this person], and [he/she] is the perfect particular person to speak to to see when you is perhaps a match.

I’ll allow you to two take it from right here!

Greatest,
[name]

Instance

Topic line: Justin <–>Olivia

Hello Justin,

I’d prefer to introduce you to Olivia Channing, a content material marketer with 5 years of expertise in search engine optimization, SEM, social, electronic mail, and extra within the B2B house. She is searching for alternatives proper now and I instantly considered Sparkwise!

Olivia, Justin is the Director of Advertising at Sparkwise. He’s the mastermind behind all of their nice content material, and the perfect particular person to speak to to see when you is perhaps a match.

I’ll allow you to two take it from right here!

Greatest,
Kristen

Introduction electronic mail instance #4: Gross sales electronic mail after content material obtain

Template

Topic line: [Goal] made straightforward

Hello [name],

I seen you latterly downloaded our [guide name]. The individuals who discover this information useful are usually those that try to [achieve goal].

If this resonates with you, [business name] could also be an awesome match for you. [One sentence about how your business solves that problem and why it’s better than the rest].

Are you free this week to speak about your [area of specialty] objectives?

Greatest,
[name]

Instance

Topic line: Advert funds optimization made straightforward

Hello Brianna,

I seen you latterly downloaded our PPC Professional Ideas Information. The individuals who discover this information useful are usually those that try to cut back wasted spend, stretch their funds additional, or each.

If this resonates with you, AdPro could also be an awesome match for you. It’s a platform we constructed particularly for small advert companies like yours that automates funds optimization utilizing a wider vary of information than what’s out there in Google Adverts alone.

Are you free this week to speak about your PPC objectives?

Greatest,
Kristen

Introduction electronic mail instance #5: Gross sales prospecting

Template

Topic line: A greater technique to [achieve goal]

Hello [name],

I seen in your web site that you just’re utilizing [tool] for [purpose]. Whereas [tool] is nice for [persona] trying to [achieve this small goal], it’s not suited to [reader’s persona] [that does this larger function/with this larger goal].

[Your product/business] is constructed for [the larger function], [acheiving this bigger benefit/goal]. Do you could have time this week for a [X-minute demo/call]?

Let me know,
[name]

Instance

Topic line: A greater technique to textual content

Hello Naomi,

I seen in your web site that you just’re utilizing Chatter for enterprise texting. Whereas Chatter is nice for small companies trying to get suggestions and opinions, it’s not suited to bigger companies that textual content with clients all through their journey.

Bizchat is constructed for multi-channel communication with clients at each stage of the journey, enhancing funnel retention and in the end rising the underside line. Do you could have time this week for a 20-minute demo?

Let me know,
Kristen

Introduction electronic mail instance #6: Enterprise to enterprise outreach

Template

Topic line: [Offer] for [Business name]

Hello [name],

My title is [name] and I’m reaching out to introduce myself and discover alternatives to assist strengthen the [company name] model.

I run my very own [industry] company referred to as [agency name], which makes a speciality of [state your relevant and unique specialty]. I’ve helped a number of companies within the [industry] house to [achieve this benefit] and would like to see how I might provide help to too.

Let’s schedule a name at your comfort to debate this additional. Are you out there this week?

Greatest regards,
[name]

Instance

Topic line: Video adverts for BizMaven

Hello Angela,

My title is Cody and I’m reaching out to introduce myself and discover alternatives to assist strengthen the BizMaven model.

I run my very own video advert company referred to as CodyReel, which makes a speciality of social video adverts with emotional affect. I’ve helped a number of companies within the B2B advertising and marketing house to raise their model and enhance ROI, and would like to see how I might provide help to too.

Let’s schedule a name at your comfort to debate this additional. Are you out there this week?

Greatest regards,
Cody

Skilled introduction emails made straightforward

In case you’re trying to develop in life—whether or not that’s your ability set, your views, your private model, or a enterprise, you’re going to wish to faucet into sources outdoors of your community. And you should take an expert but private strategy. Grasp the artwork of the introduction electronic mail utilizing the following pointers and examples, and you’ll discover your self constructing a community, you could draw from and contribute to, that facilitates your objectives!

To jot down an introduction electronic mail, bear in mind:

• Hold it transient
• Be clear along with your goal
• Make a selected ask
• Embody a element about them

Searching for extra electronic mail writing suggestions and templates? We’ve obtained you lined: