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Final yr, I lastly made the change to a Mac.
As a marketer by day and enterprise growth specialist by evening, I take advantage of many alternative instruments to handle my time, observe duties, maintain my artistic juices flowing, keep in contact, automate stuff, and maintain every part good and arranged.
So, I used to be anxious if my ordinary productiveness apps and instruments, particularly those needing downloads, would work nicely on a brand-new Mac. Seems, all of them did. And my productiveness surged.
So, on this piece, I’m sharing the ten finest productiveness apps for Mac with all their options and golden highlights.
Desk of Contents
What are productiveness apps?
Productiveness apps aid you work higher and quicker, releasing up your psychological vitality. Their important purpose is to make you extra centered and productive at a given second.
Based on employee performance research, productiveness instruments have an extraordinarily constructive impression on worker efficiency. Those that use them are extra relaxed and obtain higher outcomes.
In essence, productiveness apps assist with activity administration, calendar group, note-taking, crew collaboration, and time monitoring. For instance, venture administration instruments fall underneath this class. They allow you to type duties into boards, lists, and playing cards, which is tremendous helpful for staying on observe.
10 Greatest Productiveness Apps for Mac
1. Todoist
Todoist is a activity administration app for organizing duties and tasks. You’ll be able to create to-do lists, set deadlines, prioritize duties, and collaborate with others.
It’s obtainable on browsers, cell units, and desktop functions. Todoist organizes your tasks with recurring duties, sub-tasks, labels, and filters.
Core Options
- Easy activity seize.
- Recurring due dates.
- Well timed reminders.
- Integration with Everhour, Outlook, Gmail, Google Calendar, Slack, Trello, and extra.
- Cross-device synchronization.
- Mission group inside customizable tasks.
- Versatile views, together with listing, calendar, and board layouts.
- Collaborative options for sharing duties, assigning roles, and exchanging feedback.
- Prepared-made templates for jumpstarting teamwork.
- Productiveness monitoring for setting objectives, monitoring progress, and analyzing developments.
Pricing
- Newbie: Free.
- Professional: $4 per 30 days (billed yearly).
- Enterprise: $6 per member month-to-month (billed yearly).
Tried & Examined: What I Assume
I’ve tried different apps like Microsoft To-Do and Google Duties, however Todoist’s fast keyboard enter for dates, tasks, priorities, and tags satisfied me shortly to change.
I take advantage of Todoist primarily for 2 issues:
- Scheduling. I really like the simplicity of scheduling with it. For instance, I kind “Each Monday” for a activity I do each week. It additionally works for extra particular schedules, like “each three months beginning March 1.”
I simply kind these phrases, and Todoist understands instructions with out additional enter from me.
- Planning. I take advantage of it to plan my every day actions — from work to non-public ones. On my listing, you will discover issues like morning yoga, breakfast, writing an article, visiting the dentist, and so forth. Plus, Todoist’s customers could make lists with out strict deadlines, comparable to procuring lists. I personally use Notes on my iPhone for that.
And one of many coolest issues about Todoist is the way it works with Alexa.
If I neglect one thing, I simply say, “Alexa, add a brand new assembly tomorrow at 8 am,” and increase, it’s in my Todoist in seconds.
2. Harvest
Harvest is a time-tracking and invoicing software program that manages time and bills. It helps monitor productiveness, analyze venture prices, and streamline billing processes.
It additionally creates detailed reviews to research venture progress and efficiency.
Core Options
- Monitoring hours, tasks, and actions with visible reviews.
- Administration of invoices, bills, and billable gadgets.
- Integration with well-liked instruments like Asana, Slack, PayPal, and extra.
- Automated reminders and notifications for consistency.
- Actual-time venture budgeting, forecasting, and progress monitoring.
- At-a-glance view of crew workload and useful resource administration.
- Customizable reviews and collaboration instruments for venture administration.
- Cellular entry and on-line/offline time monitoring.
- QuickBooks integration for seamless accounting.
- Easy knowledge import/export and web-based deployment.
Pricing
- Free Ceaselessly: $0.
- Harvest Professional: $10.80 per seat month-to-month (billed yearly).
Tried & Examined: What I Assume
I attempted to make use of Harvest for invoicing, and truthfully, since I’m not massive on accounting and all that numbers stuff (I suppose each artistic particular person feels the identical), I discovered it very easy to make use of however stayed with my Google Sheets.
Nonetheless, you’ll be able to profit from monitoring paid/unpaid invoices and sending reminders.
Two issues I favored about its invoicing characteristic:
- It routinely creates invoices from timesheets.
- I can settle for on-line funds by way of PayPal and Stripe.
I additionally tried its time tracker.
In comparison with different trackers, I really like Harvest’s privateness safety. It doesn’t:
- Take screenshots or video recordings of your pc.
- Monitor your chats or messages.
- Observe which web sites or apps you employ.
- Enable monitoring of your crew’s location through GPS.
Your employer sees your timesheets after you submit them, which is ideal for distant employees. There’s no want to fret if a personal message pops up throughout a screenshot — Harvest tracks time precisely whereas respecting your privateness. I adore it.
3. Monday.com
Monday is a venture administration instrument for managing duties, enhancing collaboration, and rising productiveness. Monday helps product, design, and R&D groups work higher with agile workflows.
Core Options
- Clear interface and easy navigation.
- Customizable workflows.
- Activity administration, knowledge visualization, workload monitoring, and different venture administration options.
- AI Assistant gives useful recommendations and automation.
- Templates for various industries and sectors.
- Scales with crew dimension — appropriate for companies of all sizes.
- Doc enhancing, venture message boards, visitor entry.
- Integrates with Gmail, Slack, Groups, and extra.
- Chart view, customizable dashboards for monitoring progress.
- Stay chat, electronic mail assist, 2FA, IP restriction.
Pricing
- Free: $0 endlessly, as much as 2 seats.
- Fundamental: $9 a seat per 30 days (billed yearly).
- Commonplace: $12a seat per 30 days (billed yearly).
- Professional: $19 a seat per 30 days (billed yearly).
- Enterprise: Worth obtainable upon request.
Tried & Examined: What I Assume
I take advantage of Monday, Asana, and Trello for various tasks. For me, Monday wins by way of flexibility and pricing. On Monday, I observe my workload for the charitable fund District #1, like a head of partnerships.
I opted for a simplified Kanban methodology to prepare and prioritize my duties with “Backlog,” “In progress,” and “Accomplished” tabs.
My content material advertising friends additionally use Monday’s Content material Planning Template. It helps them with every part from brainstorming concepts to scheduling posts — multi functional workspace.
For example:
- You’ll be able to schedule content material weeks prematurely, so that you at all times know what’s developing.
- Handle your workload by assigning duties.
- By no means miss a deadline, due to automated reminders.
4. Trello
Trello is one other venture administration instrument for small groups with boards, lists, and playing cards for organizing duties and tasks. It’s tremendous straightforward to maneuver the playing cards between lists as duties progress. You may as well add descriptions, checklists, due dates, attachments, and feedback to playing cards.
One of the best worth for cash. (Free on your entire crew(!) with restricted options.)
Core Options
- Organizing tasks and duties on boards — Kanban board model.
- Visualizing venture timelines for monitoring sprints and objectives.
- Planning and scheduling duties with a calendar view.
- Displaying location-based knowledge on an interactive map.
- Coordinating work throughout a number of boards with customized overviews.
- Automating duties and workflows with Butler automation.
- Pre-designed templates.
- Integration with apps like Slack, Miro, Salesforce, and extra.
Pricing
- Free: $0 (free on your entire crew).
- Commonplace: $5 per consumer a month if billed yearly ($6 billed month-to-month).
- Premium: $10 per consumer a month if billed yearly ($12.50 billed month-to-month).
- Enterprise: $17.50 per consumer a month, billed yearly.
Tried & Examined: What I Assume
I used to work primarily on Monday or Asana, however then I met a shopper who prefers Trello for all their tasks. So I gave it a attempt. Proper from the beginning, Trello was tremendous straightforward to make use of.
I transfer duties between “Transient prepared,” “Assigned to author,” and so forth., with just some clicks.
Leaving feedback on every card can be easy, and I like how organized and neat all of it seems on the dashboard.
High options I take advantage of:
- Description. For a short overview of venture particulars to maintain the shopper within the loop.
- Label. In addition to shopper labels, I additionally categorize duties for myself with labels like “Pressing,” “In Progress,” or “Accomplished.”
- Guidelines. I take advantage of checklists to trace the completion of particular duties.
- Attachment. I embrace related assets, paperwork, or photographs.
One of the best half is that photographs are seen on the board — there isn’t a have to open a activity to see them.
For Mac customers: Proper-click a picture, copy it, then paste it instantly into Trello with Cmd+V.
5. Grammarly
Grammarly is my go-to writing assistant for catching grammar errors, punctuation, spelling, readability, and plagiarism.
One of the best factor in regards to the app is its real-time recommendations and corrections as you kind.
Core Options
- Grammar and spelling checks.
- Punctuation checks — commas, durations, citation marks, and semicolons.
- Type recommendations for enhanced readability.
- Suggestions on sentence construction and readability.
- Synonyms and various phrases for enriching vocabulary.
- Plagiarism detection.
- Browser extension for real-time help.
- Integration with platforms like Gmail, Microsoft Outlook, Apple Mail, MS Phrase, Google Docs, Slack, LinkedIn, X, and so forth.
- Customized writing insights.
- AI rewriting.
- Correct citations in APA, MLA, or Chicago model.
- Cellular keyboard for writing on smartphones and tablets.
Pricing
- Free Plan: $0 per 30 days.
- Premium Plan: $12 per 30 days billed yearly, or $30 per 30 days billed month-to-month (my alternative).
- Enterprise Plan: $15 member per 30 days billed yearly, or $25 member per 30 days billed month-to-month.
- Enterprise Plan: Customized pricing.
Tried & Examined: What I Assume About It
Identical to each different content material author, I am keen on Grammarly. It shortly fixes misspellings, errors, and grammar points. I normally use it to shine my articles and write my LinkedIn posts.
It’s one of many high Mac productiveness instruments as a result of it integrates completely with Safari, and its downloaded model works flawlessly as nicely.
Whereas Grammarly is extremely useful, I don’t at all times agree with a few of its recommendations. They merely don’t match my context or sound awkward. Nonetheless, regardless of these occasional quirks, Grammarly at all times helps me catch errors I overlook, particularly in a rush.
6. Marinara Pomodoro Assistant
I take advantage of the Marinara: Pomodoro Assistant Chrome extension to make the Pomodoro technique simply accessible on my Mac. The app breaks duties into intervals, historically 25 minutes lengthy with brief breaks.
I’m merely in love with this technique for supercharging my productiveness after I battle to drag myself collectively and get issues accomplished. It immediately prompts my focus mode, and I change into so within the zone that nothing can distract me.
Core Options
- Progress monitoring for every day, weekly, or customized durations.
- Work interval length adjustment.
- Variable break durations.
- Auto-start choice for the subsequent timer and international hotkeys.
- Export to CSV, alarm sounds choice, non-compulsory ticking, and startup launch.
- Historical past report.
Pricing
Tried & Examined: What I Assume
I’ve tried numerous Pomodoro apps earlier than, however Marinara Pomodoro Assistant is my favourite. It really works easily with none bugs or crashes. Additionally, the reviews are crystal clear. I simply choose a timeframe and verify working intervals.
7. Evernote
Evernote is an app for taking any type of notes and retaining them organized. Use it to write down down concepts, save internet pages, and even file audio notes. It really works on units like your telephone and laptop computer, so you’ll be able to entry your notes from wherever.
Core Options
- Fast be aware creation and entry on any system.
- Incorporation of content material from numerous apps.
- Integration with Google Calendar, Microsoft Groups, Slack, Salesforce, and extra.
- Recording and storing audio notes.
- Turning bodily paperwork into searchable notes.
- Pre-made templates.
- Internet clipper — aka direct saving of on-line content material to Evernote.
- Search performance inside PDFs and pictures.
- Immediate entry to incessantly used notes by way of shortcuts.
Pricing
- Free: $0 a month.
- Private: $14.99 per 30 days or $129.99 per yr.
- Skilled: $17.99 per 30 days or $169.99 per yr.
- Groups: $24.99 consumer per 30 days or $249.99 consumer per yr.
Tried & Examined: What I Assume
I didn’t change to Evernote, however I attempted it for 2 weeks to see if I favored it:
- Including audio materials was superior.
- I favored its integration with Gmail and Google Drive. I may connect recordsdata to notes, ship notes through Gmail, and share them with purchasers in seconds.
- Evernote’s OCR characteristic lets me search PDFs shortly.
I’ve nothing in opposition to the app; the rationale I didn’t change is extra private. I’m used to engaged on Monday and making notes in default Mac apps.
8. Slack
Slack is a well-liked messaging platform for communication inside groups and organizations. It permits file sharing, automation with Google Analytics (and extra!), and organizing conversations into channels. Slack goals to streamline communication and cut back reliance on electronic mail.
Core Options
- Immediate messaging for fast communication.
- Integration with 2,600+ apps comparable to Jira, Google Calendar, HubSpot, Google Drive, and extra.
- Voice and video calls.
- Doc sharing and storage.
- Workflow automation for streamlining duties.
- Collaborative brainstorming area with Canvas.
- Superior search performance for locating previous conversations and recordsdata.
- Knowledge exports for all messages.
Pricing
- Free: $0 a month.
- Professional Plan: $7.25 per 30 days billed yearly or $8.75 per 30 days billed month-to-month.
- Skilled: $12.50 per 30 days billed yearly or $15 per 30 days billed month-to-month.
- Enterprise Grid: Customized pricing.
Tried & Examined: What I Assume
Slack is my best choice amongst communication apps. Switching between chats, channels, contacts, and workspaces is only a click on away.
My favourite elements in each Slack neighborhood are channels comparable to #bulletins and fewer work-related issues like birthdays, celebrations, and sharing random photographs from the crew.
That’s the very first thing I verify each time I bounce into a brand new Slack workspace. 🙂
And, as somebody who enjoys structuring and making messages simpler to learn, I like Slack’s nice formatting options in chat (daring, italic, numbered, and bullet lists).
9. Monosnap
Monosnap is for taking, enhancing, and sharing annotated screenshots with the power to blur delicate data.
Core Options
- Screencast recording with spotlight capabilities.
- Annotating screenshots with pens, textual content, arrows, and shapes.
- Versatile display screen seize choices: full display screen, a part of the display screen, or chosen window.
- Immediately share screenshots.
- Customizable hotkeys for fast entry.
- Delayed screenshots for exact timing.
- Blur delicate data to keep up privateness.
Pricing
- Free Plan: $0.
- Non-Business Plan: $2.50 a month (billed yearly) or $3 a month (billed month-to-month).
- Business Plan: $5 a consumer per 30 days (billed yearly) or $10 a consumer per 30 days (billed month-to-month).
Tried & Examined: What I Assume
Once I obtained my Mac, I switched from ShareX, which I used on my Home windows, to Monosnap after a dozen tried-and-failed apps. Different apps got here with poor UX or lacked crucial options like blurring.
10. Calendly
Calendly is a well-liked instrument for scheduling appointments. You’ll be able to share your obtainable occasions by way of a customized reserving web page with out the back-and-forth of emails.
It syncs with calendars comparable to Google Calendar, Outlook, or iCloud and gives a customized hyperlink for reserving a time slot.
Core Options
- Shareable hyperlinks to e-book appointments instantly.
- Alerts and notifications.
- Appointment and occasion administration.
- Automated and group scheduling.
- Customizable options — branding, kinds, reviews, and templates.
- Rescheduling.
- Integration with HubSpot, Google Calendar, Zoom, Microsoft Groups, and so forth.
- Automated time zone conversion.
- Detailed knowledge on bookings, conversion charges, and different metrics for efficiency monitoring and optimization.
Pricing
- Free: $0 a month.
- Commonplace: $10 a seat per 30 days.
- Groups: $16 a seat per 30 days.
- Enterprise: Customized pricing.
Tried & Examined: What I Assume
With Calendly, I’ve designated three occasion sorts to keep away from back-and-forth emailing:
- For venture replace conferences with my purchasers.
- For preliminary interviews with potential companions.
- For consultations with other people all in favour of content material writing or enterprise growth.
My two additional factors go to the mixing with Google Calendar and Google Meet.
Additionally, I really like how Calendly routinely adjusts time zones. Since I work with purchasers and companions from each Europe and the US, this characteristic is gold.
What’s the most effective productiveness app?
Every of those 10 apps serves its function completely, however my three favs are:
- Monday.com. Excellent for organizing my workflows and monitoring progress.
- Marinara Pomodoro Assistant. Helps me take work sprints and keep centered with the Pomodoro timer.
- Grammarly. Improves my writing and catches errors in actual time.
Whereas I’m at all times open to attempting out extra Mac productiveness apps, these three will keep on my listing for a very long time.
P.S. As soon as I put some new instruments to the take a look at, I’ll share my insights and expertise with you.
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